Question 1 (2 points)
Research shows that about 93 percent of a message comes from nonverbal communication.
Question 1 options:
1) True
2) False
Question 2 (2 points)
One of the more serious problems associated with collaborative writing is dealing with conflicts that arise.
Question 2 options:
1) True
2) False
Question 3 (2 points)
Face-to-face communication is almost always the best way a manager should deliver a message.
Question 3 options:
1) True
2) False
Question 4 (2 points)
Four concepts that help to understand the use of mediated communication are: bandwidth, perceived personal closeness, feedback, and the symbolic interactionist perspective
Question 4 options:
1) True
2) False
Question 5 (2 points)
An attempt to use empathic listening is often enough to open communication.
Question 5 options:
1) True
2) False
Question 6 (2 points)
Active and passive are two types of listening.
Question 6 options:
1) True
2) False
Question 7 (2 points)
An appropriate strategy for negative situations is the indirect one.
Question 7 options:
1) True
2) False
Question 8 (2 points)
A report writer should gather data before developing solutions or action items.
Question 8 options:
1) True
2) False
Question 9 (2 points)
An organization’s culture can encourage or discourage information flow.
Question 9 options:
1) True
2) False
Question 10 (2 points)
Managerial communication behavior represents ritualistic responses to the need to appear competent, intelligent, legitimate, and rational.
Question 10 options:
1) True
2) False
Question 11 (2 points)
The way in which managers communicate messages is influenced by the type of authority they are perceived to have.
Question 11 options:
1) True
2) False
Question 12 (2 points)
The communication process consists of an exchange of messages that are comprised of words.
Question 12 options:
1) True
2) False
Question 13 (2 points)
Diversity issues are found in the areas of gender, culture, age, and education.
Question 13 options:
1) True
2) False
Question 14 (2 points)
The most likely audience question when reading written communication is “What is the purpose of this message?”
Question 14 options:
1) True
2) False
Question 15 (2 points)
Ethics in business is constantly evolving to match emerging norms and values and varies from country to country.
Question 15 options:
1) True
2) False
Question 16 (2 points)
The groundwork or preliminary effort a report writer makes before the report is written often takes more time than actually writing the report.
Question 16 options:
1) True
2) False
Question 17 (2 points)
When nonverbal signals contradict verbal ones, the verbal ones are usually the ones to trust.
Question 17 options:
1) True
2) False
Question 18 (2 points)
Attire is an important part of the first impression we form when meeting others, and is often the key to initial credibility.
Question 18 options:
1) True
2) False
Question 19 (2 points)
Managers should discourage their subordinates from listening to the grapevine because the information is usually false.
.
Question 19 options:
1) True
2) False
Question 20 (2 points)
The difference between positive and negative wording is more a matter of content than emphasis.
Question 20 options:
1) True
2) False
Question 21 (5 points)
Major factors affecting communication contingencies are ___________________
Question 21 options:
1) product quality, diversity, subordination, and competition
2) ethics, diversity, product quality, and competition
3) time, diversity, ethics, and competition
4) competition, creative analysis, product quality, and ethics
Question 22 (5 points)
Which movement has been shown to positively influence the flow of conversation?
Question 22 options:
1) mimicry
2) affect display
3) illustrating
4) striding
Question 23 (5 points)
Contemporary managerial communication stresses the importance of which of the following?
Question 23 options:
1) listening
2) keeping written records
3) giving orders
4) maintaining discipline
Question 24 (5 points)
Which of the following is not a strategy for emphasizing a main idea?
Question 24 options:
1) repeating it
2) highlighting it in boldface
3) using the “you” viewpoint
4) being indirect
Question 25 (5 points)
Which type of internal correspondence may be in either direct or indirect order?
Question 25 options:
1) form memos
2) requests for action
3) announcements
4) guideline memos
Question 26 (5 points)
The most frequently used medium of communication within an organization is the
Question 26 options:
1) letter
2) memo
3) brochure
4) bulletin board
Question 27 (5 points)
Managers must take the following into account when sending a message.
Question 27 options:
1) the receiver’s relationship and status differences with the manager
2) the receiver’s interest and emotional state
3) the receiver’s knowledge and communication skills
4) all of the above choices are correct
Question 28 (5 points)
Nonverbal behaviors used during conversations to signal to a partner to slow, stop and even “wait your turn” are known as _____________
Question 28 options:
1) regulating
2) contradicting
3) accenting
4) substituting
Question 29 (5 points)
All of the following are common purposes for managerial communication except ________
Question 29 options:
1) to gain information
2) to share information
3) to achieve status
4) to persuade
Question 30 (5 points)
The information transmission capacity of the available sensory channels is known as ____________
Question 30 options:
1) capability
2) perspective
3) sensuality
4) Bandwidth
Question 31 (5 points)
Organizational communication focuses on ___________________
Question 31 options:
1) internal behavior
2) two or more people exchanging perceptions
3) formal and informal meetings
4) how a group of tasks is linked to complete a job
Question 32 (5 points)
Letter reports differ from memo reports according to
Question 32 options:
1) format, tone, and audience
2) introduction, body, and conclusion
3) direct, neutral, and indirect order
4) all of the choices are correct
Question 33 (5 points)
The contingency approach to management communication requires managers to _________
Question 33 options:
1) see the interdependence of various aspects of jobs, organizations, and communication
2) use the same communication approach at all times for consistency
3) use creative analysis only in times of emergency
4) not let the situation determine the method of communication
Question 34 (5 points)
A memo report
Question 34 options:
1) always uses direct order
2) employs headings
3) always includes bulleted lists
4) does not include visual aids
Question 35 (5 points)
Strategic managerial listening requires paying attention to _____________________
Question 35 options:
1) the spoken words
2) the nonverbal cues
3) the total environment
4) all choices are correct
Question 36 (5 points)
The manager who wants to understand someone’s internal frame of reference should use which type of listening?
Question 36 options:
1) casual
2) factual
3) sympathetic
4) empathic
Question 37 (5 points)
The type of listening most common in business meetings and conferences is
Question 37 options:
1) casual
2) factual
3) empathic
4) sympathetic
Question 38 (5 points)
How short should most routine e-mail messages be?
Question 38 options:
1) One sentence
2) One screen
3) One paragraph
4) One word
Question 39 (5 points)
The team leader in a collaborative writing group is responsible for ________________
Question 39 options:
1) setting the guidelines for the group
2) coordinating the team’s collaborative efforts
3) resolving conflicts among individuals and functional departments
4) both coordinating the team’s collaborative efforts and resolving conflicts among individuals and functional departments
Question 40 (5 points)
Common problems with technology include ________________
Question 40 options:
1) sensory overload
2) narrow bandwidth
3) reduced opportunities for feedback
4) all of the above choices are correct
Question 41 (8 points)
Provide an example in which technology has changed a person’s job.
Answer:
Earlier, bank clerks used to maintain ledger in register. After computer was introduced in banks, they needed to learn operating computers, and using software. Now, same person is making entry in computer and retrieving data much faster.
Question 42 (8 points)
How can a writer de-emphasize the negative in messages?
Answer
The writer should use positive language to de-emphasize the negative. He should carefully choose words that do not offend or blame.
Question 43
What are some typical strategies for empowering employees?
Answer
Some strategies for empowering employees include: autonomous work groups, self-leadership, work-out groups, quality circles, involving employees in decision making, sharing organization’s vision with employees.
Question 44
What are the four things a manager should do to become physically and psychologically prepared to listen? Discuss each of these.
Answer
Four things that managers should do to become physically and psychologically prepared to listen are:
1. Be relaxed
2. Sleep properly the night before
3. Do not listen with a bias
4. Maintain positive attitude
Question 45
What are the most common benefits of enterprise social networks?
Answer:
Enterprise social networks provides a platform to employees to interact with each other. Enterprise social networks are useful tools for communication and collaboration.
Question 46
According to the discussion presented in this chapter, what is the difference between interactive and active listening?
Answer
Active listening refers to hearing and paying attention, showing understanding of what was said, and asking relevant questions. Interactive listening moves beyond active by involving the listener and incorporating what was said into further questions, suggestions, and actions.
Question 47
What are two examples of internal noise and two examples of external noise that can damage a listener’s competency at work?
Answer
Two examples of internal noise can damage a listener’s competency at work are: hunger, jet lag.
Two examples of external noise that can damage a listener’s competency at work are: other people speaking , hum of a loud fan
Question 48
You are trying to indicate interest in the other person while listening. What should you be doing with your eyes, head, trunk, and hands?
Answer
To indicate interest, I will gaze at the speaker; nod or tilt my head; lean towards the speaker; and use my palms to indicate receptiveness.
Question49
What purposes does the transmittal document serve?
Answer
The transmittal document extends goodwill, and reminds reader of purpose of document.
Question 50
What are four strategic advantages of written managerial communication?
Answer
Four strategic advantage of using managerial communication are:
1. Writing is usually more economical than making calls, and travelling to have face-to-face meeting.
2. Writing is efficient because the manager can work independently and use words selectively. The readers can read the communication (such as letter or email) at their convenience.
3. Writing allows the managers to have more control over words, and message organization than oral communication.
4. Writing provides an official record of the communication that can be retained for future reference.
